Contracting Representative (1124)

OVERVIEW:

Provides guidance in the procurement of contracts of higher than average value, complexity, and/or time-critical from the planning phase through final contract execution including drafting, pre-qualification of contractors, competitive bidding or negotiation and finalization; in compliance with the Contracting Manual for Aramco Services Company (ASC).

SCOPE:

Provides professional support to contract proponents throughout Aramco Services Company (ASC), Aramco Training Services Company (ATSC), Saudi Petroleum International, Inc. (SPII), Aramco Associated Co. (AAC) and other affiliates as needed. Also provides support to Saudi Aramco (SAO) contract proponents requiring contract services in the Americas.

PRINCIPAL DUTIES:

• In conjunction with the proponent, a contracting plan which identifies how the contract will be developed from the initial planning stage through contract execution. Identifies key milestones in the process and the actions needed to assure completion by the target signing date. 
• Determines in conjunction with the proponent, the appropriate procurement method (competitive bid or sole source) and develops the bid slate based on contractor qualifications, presents work load, and performance history. Visits contractor facilities to confirm data as required. Assists with development of Contractor Selection Justification to ensure that it is based on appropriate business reasons consistent with the Company's Anti-Boycott Compliance Program. 
• Drafts proforma contract document and Invitation for Proposal (IFP) and coordinates Functional Review with professional staff in Finance, Treasurer's and Law. Resolves any disputes that arise during Functional Review and distributes the IFP to the bidders.
• Ensures that assigned contract actions are developed in accordance with Contracting Manual and applicable laws (U.S. and International) consistent with the policies and procedures of the Company and that the contract represents the optimum business deal for the Company under existing conditions. 
• Conducts Job Explanation Meetings to explain the bidding process and details of the contract and to answer contractor questions concerning specific contractual requirements. 
• Receives, opens and evaluates bids as a member of the Bid Review Team. Makes award recommendation to the Contract Signatory. Assists with development of award recommendation for approval of ASCOM (Aramco Services Management Committee).
• Chairs Company's negotiating team when a contract is developed sole source or when an amendment or change order is required.                                            
• Performs other duties as assigned.

MINIMUM REQUIREMENTS:

• Bachelor's degree in Engineering, Business Administration, Law or closely related field.
• IACCM (International Association for Contract & Commercial Management) Practitioner Certification.
• Well-developed skills in planning and negotiating.  Ability to analyze various factors, and use good judgement to make sound recommendations and decisions.
• Proficient with business software applications.
• Typically, at least eight (8) years of extensive professional experience in contract procurement activities or closely related functions such as negotiator, engineer, business administrator, construction engineer or an attorney in commercial practice. Work experience or background in engineering preferred since many contracts involve engineering projects.  Experience using an ERP system; SAP-CLM (Contract Lifecycle Management) preferred.
• Must be able to comprehend and communicate accurately, clearly and concisely in English.

SUPERVISION EXERCISED:

No supervisory responsibilities, but may provide work guidance and mentorship to less experienced.

DECISION MAKING & SUPERVISION RECEIVED: 

• Determines action to be taken within limits of standard practice.
• Receives supervision from the Supervisor, Contracting. Typically receives detailed instructions only on new assignments. Expected to work with only general supervision. 

BUSINESS CONTACTS:

• Frequently with Executive Management of ASC and its subsidiaries and with contract proponents at the Manager level and with functional reviewers in Finance, Industrial Relations and Law to insure the development of legally sufficient and commercially favorable contracts consistent with Company policies.
• Occasionally with management of local and international firms, at the pre-qualification stage, at the Job Explanation Meetings when the specific contract requirements are explained and during the bidding, clarification or negotiation phases. Serves as the Company’s sole point of contact for contractors throughout the contract procurement process.

WORK ENVIRONMENT & PHYSICAL ACTIVITY:

• Primarily office environment.
• Regularly required to stand, walk, and bend with good balance, use hands to finger, handle or feel and reach with hands and arms.
• Regularly required to sit, perform repetitive duties, use standard office equipment and to talk and hear.
• Close vision, distance vision, color vision, and the ability to adjust focus is needed.
• Occasionally required to lift, move and carry up to 10 pounds.
• May climb ladders, catwalks, scaffolds and temporary walkways to gain access.
• Travels approximately 1-5% of time outside of normal work locations in the US and occasionally internationally, in the course of contract development efforts including prequalification of contractors and negotiation of contracts, amendments and change orders.
• Tours, and inspects project sites, vendor facilities, warehouses and material yards, aircraft and ocean vessels.