Contract Administration Analyst (1191)

OVERVIEW: 
Coordinates the procurement of services contracts of average value, complexity, and/or time-critical from the planning phase through final contract execution including drafting, pre-qualification of contractors, competitive bidding or negotiation and finalization.  services contract administration, orders, amendments, invoice processing/payment, claims/disputes and close-out.   

SCOPE: 
Provides professional support to Contract Proponents throughout Aramco Services Company and its affiliates as needed.  Also provides support to Saudi Aramco (SAO) Contract Proponents requiring contract services in the Americas. 
 

PRINCIPAL DUTIES: 

• Works in coordination with the Contract Proponent to develop the required documents for a contracting plan which identifies the contract or contract amendment requirements, proposed procurement method, supplier technical qualifications and bidder list justification, visits contractor facilities to confirm data, participates in job explanation meetings, evaluation of proposals and negotiations as required from the initial planning stage through contract execution.  
• Handles contract administration duties and ensures that all parties to the contract adhere to agreed terms, and reports on contract status and utilization to the Contract Proponent.
• Issues Release Purchase Orders, Work Orders, Change Orders and Work Element Releases (WERs).
• Keeps track and files of all of the documentation, communication involved, financial commitments and records, key deliverables and milestones, duration and close out of the contract.
• Monitors and updates the records on vendor performance.
• Supports disputes and claims handling process, implement lessons learnt and address operational tasks of internal audit observations related to the process of administration of the contracts.  
• Advises Contract Proponent on deviation of contract requirements and assists Contract Proponent with contract demand planning 
• Prepares reports and other duties as assigned.   

MINIMUM REQUIREMENTS: 

• Bachelor’s degree in business administration, Supply Chain, Procurement, or closely related field with emphasis in contracting. 
• Developed skills in planning and negotiating. 
• Ability to analyze various factors and use good judgement to make sound recommendations and decisions.
• Demonstrate good oral and written communication skills. Pay close attention to details.   
• Proficient with business software applications. Experience with SAP Ariba and SAP R/3 or R/4 Hana is advantageous. 
• Typically, at least three (3) years of general experience in contract management and administration. 
• Must be able to comprehend and communicate accurately, clearly and concisely in English. 

SUPERVISION EXERCISED: 

• No supervisory responsibilities but may serve as a resource to others. 

DECISION MAKING & SUPERVISION RECEIVED:   

• Applies established practices and procedures and follows approved policies. 
• Receives guidance from the Contract Administration Team Lead.   

BUSINESS CONTACTS: 

• In contact daily with Contract Proponent end-users (ASC, SAO and ASC subsidiaries), ASC Contract Representatives and with functional reviewers in Law, Finance, P&SCM Trade Compliance, Public Affairs and Human Resources to insure the development of legally sufficient and commercially favorable contracts consistent with Company policies.   
• Occasionally with service providers at the pre-qualification stage, at the Job Explanation Meeting, when the specific contract requirements are explained and during the bidding, clarification or negotiation phases. ​

​​​​​​WORK ENVIRONMENT & PHYSICAL ACTIVITY: 

• Primarily office environment. 
• Regularly required to sit, perform repetitive duties, use standard office equipment and to talk and hear. 
• Close vision, distance vision, color vision, and the ability to adjust focus is needed. 
• Occasionally required to lift, move and carry up to 10 pounds. 
• Travels approximately 0-5% of time outside of normal work locations in the US and occasionally internationally, in the course of contract development and administration efforts.  

NO THIRD PARTY CANDIDATES ACCEPTED